Expert advice for planning a tip-top event

Whether you’re planning an office party or a multi-day conference, you’re clearly after the best deal for your company and want your event to run like clockwork. We’ve gathered some helpful hints and tips from the insiders.

corporate event planning expert tips


David Ashton Hyde Manager at The Hinds Head

David Ashton Hyde
Manager at The Hinds Head

“Events come under many guises but there are some common elements that you should concentrate on.  The food and drink is usually the focus of most events. Get these elements right and the rest slots into place. Make sure you understand what is required of you from the venue and what date this information is due. Remember that you are the point of contact for everything, whether it be dietary requirements or what cocktails to order; it all needs to be clarified. Lastly, don’t stress – everything will be alright.”

ask the event planning expert

Paul Duggan
Venue Director at The Beaumont Estate

“Planning is everything, and it is crucial to choose a well-managed venue with a good reputation that inspires you with confidence. Next I’d say: location, location, location – for example The Beaumont Estate is set in a wonderful location and is surrounded by local attractions, which can be vital for local, national and overseas delegates and, of course, for your own HQ. Having company hosts on the day creates a genuine welcome and a sense of belonging for your attendees.  Then, just as important as the venue is the food. Long after the conference is over, your delegates will remember their dining experience, so do it in style and make it memorable. Lastly, get feedback – it’s beneficial for both the organisers and the venue, and helps ensure that the following year is even better.”

Event Planner Crowne Plaza Marlow

Katie Furlong
Meeting & Events Manager at Crowne Plaza Marlow

“I believe that in order to host a great conference you need a clear vision of what you are looking to achieve. With a structured agenda and consistent communication any event can be a success.”

Burnham Beeches Hotel events

Becky Mills
Meeting & Events Manager at Burnham Beeches Hotel 

“For the best run conferences and events your organiser needs peace of mind that everything is taken care of, so as they can focus on the most important part of the event – their guests. Having a strong relationship with the venue should ensure that the whole booking process is smooth, and any last minute changes can be easily looked into. I find, checking any final details two weeks before the event ensures plenty of time to account for a few final tweaks, and any extra add-ons. At Burnham Beeches we offer a menu link service to take the stress out of collecting menu choices for large gala dinners. With three simple tick boxes, guests can make their menu selections, and all of the choices will come directly to me, thus saving the organiser’s time and patience.”

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